Employee Onboarding: What You Need To Know

Onboarding-Sign

I get a lot of questions about what the process is to come aboard as an employee of TravelMed USA. Our primary business is staffing nurses and therapists in contract assignments throughout the United States. Although our employees work at facilities other than our internal offices, it is important to remember that these individuals remain our employees and are hired based on, at a minimum, our requirements.

THERAPISTS

When your recruiter is speaking to you about submitting you to a potential assignment, they will typically ask for 3 basic items from you in order to be considered.

  • Updated Resume
  • 2 Professional References
  • Skills Checklist

These items complete your candidate profile. Once your profile is submitted to the client, you will be interviewed over the phone by someone at the facility – typically a director or regional manager. If you are chosen for the position, the client will communicate that with us as well as an offer which will then be presented to you. Upon your acceptance, you will be fully credentialed. By “credentialed”, I am referring to the process of obtaining all of your new hire documents required by TravelMed USA and the client. This will typically include:

  • TravelMed USA Application (electronically completed)
  • HR Documents (electronically completed)
  • Testing completed through Prophecy Health (exams and skills checklist)
  • Copies of therapy license, BLS, and health records as required
  • NPI number
  • Completed copies of direct deposit and health insurance forms
  • Any forms related to the specific client you will be working for

NURSES

Travel positions for nurses are typically more in-depth with requirements and will depend on whether you are submitted as a travel contract nurse or in PRN status.

Travel Contract Nurse Process:

  • Resume & References
  • Skills Checklist completed through Prophecy Health
  • Copy of nursing license
  • Copy of social security card
  • Copy of BLS (through American Heart Association) and any other certifications pertaining to your specialty (ACLS, PALS, TNCC, etc.)

The above documents represent what we need to submit you to the typical nursing need, however, keep in mind there are facilities that will require more items than what is listed above – these are only the basics. All other documents needed to complete your file by either TravelMed USA or the client will be collected after you are interviewed and offered the contract but must be obtained and completed prior to your start date. The PRN process operates a little differently as the hospital will require every document up front before you are interviewed.

PRN Nurse Process:

  • Everything listed in the ‘Travel Contract Nurse Process’
  • TravelMed USA Application (electronically completed)
  • HR Documents (electronically completed)
  • Testing completed through Prophecy Health (exams and skills checklist)
  • Copies of required health records
  • Completed copies of direct deposit and health insurance forms
  • Any forms related to the specific client you will be working for

In addition to the document collecting process, we will also run a background check, education verification, and drug screening. Once these items are completed and all documents obtained, your file will be passed to our compliance department where it will be reviewed for quality assurance. All files should be in a complete status at least 3 days before your start date in order to give us time to review any issues. Anything that is not passable by Joint Commission standards will be addressed prior to your start date.

If you have any further questions about the onboarding process, please feel free to send me a message or comment below. I’d be happy to answer your questions!

-Ashley

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