Remote I-9 Process for Travelers


One of the biggest frustrations for most travel therapists and travel nurses is that there are sometimes different paperwork processes that we have to follow in order to legally get you working. Trust me when I say, I don’t enjoy adding more to your plate when it comes to paperwork or processes that I need you as a traveler to follow.  However, when the government needs something done a certain way in order to be legally acceptable, I’m not going to argue with them.


What is the Form I-9?

According to the U.S. Citizenship & Immigration Services (USCIS) website, the “Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States”. No employer is exempt from this requirement and both the employee and the employer are required to fill out their appropriate section. The employee is required to submit a form or forms of identification along with the Form I-9 that is used to verify you are who you say you are. The employer is not allowed to guide the employee in choosing which forms of identification should be used, however, many people typically choose to use their drivers’ license and social security card. To see all acceptable forms of identification, you should review the ‘List of Acceptable Documents’ which is included on the last page of the Form I-9 packet.

What About Remote Employees?

When you cannot physically come to our office and have one of our internal employees view and make copies of your identifying documents, you are considered a remote employee for Form I-9 purposes. “The employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and to relate to the employee and record the document information on the Form I-9.” (USCIS) Due to this, we need to have you go to a representative of the company in order to complete your Form I-9.  If a representative is not available, you are able to go to a Notary Public to act as a representative of the company and complete the Form I-9 verification. Once complete, you would mail the originals back to our corporate headquarters.


It’s a fairly simple process but understandably, will require some time out of your day to complete. If you cannot locate a private Notary Public, check with your local bank office as they typically will have someone available to complete it for you. If you have any further questions about our remote I-9 process, please let me know. I’d be happy to answer any questions in the comments below!




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